Read incoming RFQ emails and attachments, match every line against your ERP catalogue, apply the right contract price, and draft a branded PDF quote — before anyone on your team has opened the message. Runs on your own servers.
An enquiry lands. Someone reads it, works out which of the customer's part descriptions map to items in your catalogue, checks stock, looks up whether this customer is on contract rates, builds the quote in a spreadsheet, formats it, and emails it back. Two hours, for a quote that might not convert.
Multiply that across every enquiry in the inbox and the real cost shows up as slow turnaround. The supplier who quotes first is very often the supplier who wins, and the bottleneck is almost never commercial judgement — it is the mechanical work of translating someone else's words into your part numbers.
Incoming enquiries parsed, matched against catalogue inventory and turned into draft quotations — enabling instant turnaround on quote generation.
Illustrative example. The draft goes to your sales team — nothing is sent to a customer without a human approving it.
Four steps. Your team approves before anything goes out.
Parses free-text emails, spreadsheet attachments, PDF enquiry forms and scanned purchase requests. No fixed template required — customers send what they send.
Semantic fuzzy matching against your ERP inventory, so "4-core 2.5mm control cable" finds the right SKU even though it matches no string in your database. Ambiguous lines are flagged, not guessed.
Applies customer contract rates, volume breaks and discount rules, and checks live stock availability so the draft reflects what you can actually deliver at the price that customer should get.
Generates a branded PDF quotation ready to send. Your team reviews, adjusts anything commercial, and sends. The human decision stays with the human.
Runs on your own servers with no external API calls. Catalogue, margins and customer contract rates never leave your network — usually the blocking objection with cloud quoting tools.
Customers describe parts in their own words, in whatever format suits them. The matching works on meaning and specification rather than exact strings, which is where template-based tools fall over.
The system drafts; your team sends. Pricing is commercially sensitive and a wrong quote is expensive, so nothing reaches a customer without sign-off.
Reads from the ERP catalogue you already maintain and produces quotes in your own branded format. No migration, no parallel system to keep in sync.
| Aspect | Manual | Grokking |
|---|---|---|
| Turnaround | Hours per enquiry | Draft ready in minutes |
| Catalogue matching | Manual lookup | Semantic matching |
| Contract pricing | Easy to miss | Applied automatically |
| Stock check | Separate step | Checked at draft time |
| Consistency | Varies by rep | Same rules every time |
| Data location | — | Stays on your servers |
Free-text emails, spreadsheet attachments, PDF enquiry forms and scanned purchase requests. Customers rarely send requirements in a consistent format, so the system is built for unstructured input rather than assuming a fixed template.
Through semantic fuzzy matching against your ERP inventory catalogue. Customers describe parts in their own words, using their own part numbers or loose descriptions, so exact string matching fails constantly. The system matches on meaning and specification, and flags anything ambiguous for a human rather than guessing.
No, and that is deliberate. The system drafts the quote; your sales team reviews and sends it. Pricing is commercially sensitive and a wrong quote is expensive, so a human approves every quote before it reaches a customer.
Yes. Customer-specific contract rates, volume breaks and discount rules are applied as part of quote generation, so the draft reflects the price that customer should actually receive rather than list price a human then has to correct.
Yes. Availability is checked against inventory at the time the quote is drafted, so the team can see immediately whether a line item is deliverable rather than discovering it after the customer accepts.
It runs on your own servers with no external API calls. Your catalogue, your margins and your customer contract rates never leave your network, which is usually the blocking objection with cloud-based quoting tools.
Send us a real enquiry email and we will show you the quote it produces. Tell us about your catalogue and our team will get in touch shortly.
Delhi NCR, India